Pit Lane

Board and Lodging

Participation fee is to be paid for the length of your team’s stay during the access period, which starts on the 14th of May (Monday) and ends on the 21st of May (Monday) when the services below are provided. For bookings outside this period please see the chapter about training camps.

Considering different categories Accommodation Package fees are the following:

Category 1 (**** hotels)

single room 150 EUR / person / day
double room 125 EUR / person / day

Category 2 (*** hotels)

single room 130 EUR / person / day
double room 105 EUR / person / day

Category 3 (** and *** hotels and guest houses)

single room 105 EUR / person / day
double room 90 EUR / person / day

Category 4 (** motels, guest houses)

single room 90 EUR / person / day
double or triple room 75 EUR / person / day

The Accommodation Package fee includes the following services:

The Accommodation Package fee does NOT include:

For teams larger than 3 persons arriving together at the same time we offer the transfer between Budapest and Szeged for 23 EUR/person/one-way. Individuals and teams of 3 or less requiring transfer should contact the Organising Committee for a custom price.

In case the exact final travel info of your entire team will not be sent to the Organising Committee by the deadline (27th April,2018) or the departure time will not be known by the time of accreditation the transfer fee will increase to 32 EUR/person.

In case accommodation care booked independently and NOT through the Organising Committee you are still required to pay the Participation Fee of EUR 30/person/per day from the day of your arrival which includes the following services:

The Organising Committee can not be held responsible for the quality and price of individually reserved accommodation.

Please keep in mind that because of limited availability of hotel rooms in various categories reservations will be accepted on a ‘first-come, first-served’ basis which means your team will be redirected to a different category than initially requested if there is not enough space left in the required category.

The Organising Committee does not take responsibility for any extra service of the hotel, like minibar, telephone, parking, etc., these costs are to be paid directly to the hotel.

Check-in time is 15:00PM. The rooms are to be vacated until 11:00AM on the day of departure. (Upon request the hotels will provide storage rooms for an additional fee.)

Terms of payment

The participation fees are to be paid as below:

Hotel reservation deadline is the 2nd March, 2018. After the Organising Committee confirms your booking, 60% of the total amount will be invoiced with 8 days payment terms. Kindly note the booking shall be provisional until the payment of the invoice has arrived to our bank account hence the Organising Committee reserves the right to alter or cancel the reservation until that time. With the arrival of the payment it shall be a confirmed reservation. An updated proforma invoice will be sent by the Organising Committee verifying the arrival of your transfer to our bank account. The balance of the total amount needs to be paid upon arrival.

Bank Granit Bank Zrt.
Bank address 8. Lechner Ödön fasor, Budapest, Hungary, 1095
Account No 12100011-10208890-00000000
BIC CODE GNBAHUHB
IBAN HU65 1210 0011 1020 8890 0000 0000
Beneficiary Magyar Kajak-Kenu Szövetség
1138 Budapest Latorca u. 2, Hungary

The currency of the account is Euro so please make sure that your payment is in Euros. Please do not forget about the transaction fees. It is your responsibility to pay these extras when transferring money to our bank account.

Accepted methods of payment at accreditation

Besides cash (only Euros and US Dollars are accepted) we accept Visa and MasterCard credit cards.

Cancellation terms

Should you cancel your booking, a charge will be made equivalent to any loss suffered by the Organising Committee, as itemized below. The amount of any cancellation fee will be calculated as a percent of the participation fee according to the following period of notice given:

Boat transportation

Please contact Your Chamber of Commerce or Customs Office to obtain the accurate information regarding the documents necessary for boat transportation.

Boat rental

The Organizing Committee has a limited number of boats available for rental purposes (Nelo and Plastex brand). You may require rental boats by filling in the corresponding form and sending it back by the 2nd of March as indicated. Upon receiving the boat rental form 50% of the rental fee will be added to the proforma invoice as it must be paid in advance as a deposit along with the participation fee. The remaining 50% must be paid upon arrival at the accreditation centre. Boat rental requests received after the deadline will be considered, but the Organising Committee can not guarantee the requested make or model and the rental prices double after the 12th of March.

The boat rental prices are as follows:

Paid until the 12th March Paid after the 12th March
K1 / C1 / V1 40 EUR 80 EUR
K2 / C2 60 EUR 120 EUR
K4 / C4 80 EUR 160 EUR

Insurance

All official participants of the World Cup are strongly advised to take out a medical insurance policy in their respective countries.

Medical care

The following medical services are available for all official participants of the World Cup: doctor on duty, hospital and clinic assistance. A medical centre will operate at the regatta course with ambulance and first aid. The costs above the regular first aid, ambulance and physiotherapeutic services are to be covered by your medical insurance policy, the Organising Committee is not responsible to cover your expenses in connection with hospital treatment, dental treatment or any other medical treatment.